Blogs  / February 24, 2014

5 tips for optimizing your outsourced PR

by Team Onclusive

Greetings, folks!

Since Sharam (our CEO) and Rebekah (our CSO) are off trotting around NYC doing rad stuff like presenting to the National Venture Capital Association at the New York Stock Exchange and molding the future minds of PR at New York University, I decided to hijack the blog this week.

As a PR Engineer, one of my primary responsibilities is to look at our internal data and apply it to make better decisions around how and where we tell our story. Since great storytelling is at the heart of any PR person worth their salt, I’ve decided to let you in on 5 key takeaways I’ve deduced from our own Marketplace that will help you make the most of your PR efforts.

So, you’ve submitted your project, vetted the candidates and found the perfect PR pro to help make all your dreams come true.

Now what?

To ensure you have the best experience possible and extract the most value from your newly minted partnership, here are 5 tips for optimizing your outsourced PR.

1. Develop a clear and detailed strategy. 

In a typical scenario, it can take 2 months to begin to see press coverage. This means the first 30 days are reserved for strategy, message development, positioning, media research/targeting. BONUS: Set your PR pro up for success by giving them access to the product…have them test it and allow them to give you feedback specifically from a product standpoint.

2. Ask for a weekly or every other week status call. 

Even if you don’t have anything to talk about, regular check-ins are a great opportunity to touch base, voice concerns and ensure everyone is on the same page. Also your PR pro is probably a prettay…prettay…prettay cool individual, so why not take the time to get to know them a little?

3. Set expectations for weekly, bi-weekly or monthly status updates and reports (via email).

Regularly updated documentation will keep you informed as to what outreach is being done and where your PR pro is currently focused. It also helps everyone stay on track or can identify potential gaps in your strategy. Sometimes monthly is enough, but if you want to see this stuff weekly your PR pro should be able to show you the goods.

4. Provide your PR pro what they need in terms of content, feedback and access. 

Without you, your PR pro may find themselves working with limited resources thereby undermining your potential success. Arm them with what they need to work their magic. This means data to help round out stories, access to the C-suite for media opportunities/interviews, and the list goes on and on. Help them help you. Period.

5. Be responsive. 

Do respond to your PR pro within 24-48 hours if they have certain requests that enable them to do the work you are paying them to do. Whatever you do, don’t go dark. This is a lose/lose situation and honestly it’s just plain unprofessional. Boo.

Conversely, if your PR pro takes more that 24-48 hours to respond, that’s a problem. You should feel free to let us know if there are gaps in communication. Your PR pro’s primary function is to push things through the funnel and if they’re not doing that, it could be cause for a larger concern.

Got another tip for making the most of your PR relationships? Sharing is caring → @AirPR @LetaSoza