Data-Driven PR Campaign Planning: Part 1 




An impactful PR campaign can attract positive media attention and influence brand awareness, reputation and sales for your brand. However, to generate that level of interest, PR campaigns require more than just a press release – they need careful planning.  


A public relations campaign is a series of activities that are planned in advance to achieve a clear objective, such as improving brand reputation, raising awareness of a new product launch, or reaching a specific audience to influence desired actions.   


PR campaign planning includes: 

  • Setting clear objectives that help drive measurable business impact and organisational success. 
  • Identifying and understanding the appropriate audiences. 
  • Developing a strategy to effectively communicate messages that resonate to these audiences. 
  • Measuring how well these activities achieved the objectives. 


Start with situation analysis and research. 

Before setting your objectives, you’ll need to conduct research around where your brand is today in relation to the industry, the competition and the environment you’re operating in. You’ll want to know how your story will fit into the broader environment and what the media are currently interested in. It’s also important to evaluate the past year of your PR activity, including reviewing media coverage and identifying what worked best.  

Where will you find these insights? If you have a media monitoring solution, such as Onclusive, you’ll discover a wealth of information in the big data analytics provided by these advanced technologies — from the current trends to the most impactful stories, authors, publications and messages that drove desired actions.  


Determine your campaign objectives 

What is the needle that needs to be moved and why? Your PR campaign should be designed to achieve a clear, measurable objective, which will help determine the strategy to get there. As we discussed in The Executive’s Guide to Building and Leading an Impactful Communications Team, this step should start with reviewing your communications goals, which should emerge from — and align with — your overall company goals. 

Set SMART (Specific, Measurable, Achievable, Relevant and Timely) objectives, which will allow you to include measurement and evaluation as a core component of the planning process.  

Generally, PR campaign objectives may include increasing awareness and driving sales for a new product launch, enhancing brand reputation by a certain percentage, or recruiting new talent in specific numbers.  


Ask these questions to determine your PR campaign objectives: 

  • What are the communications objectives? How do they link to the business objectives? 
  • What is the problem you are trying to solve with the campaign? How does it fit into the communications objectives? 
  • How clear are your objectives?  
  • Is each objective SMART? 
  • If you accomplish the objectives, will you be satisfied with your investment? 


Know your audience 

Now that you’ve determined your business objectives, it’s time to bring your PR campaign vision to life. However, before crafting your message or choosing the delivery channels, you must decide who you want to receive this message and how you’re looking to impact them. The more specific you are about who you want to target to achieve the ‘why’ — the solution to the problem you’ve identified above—the more impactful your plan and creative execution will be.  

Knowing your key audiences, their pain and passion points, what they need and how you can add value is essential for your strategic campaign planning. You should consider all members of your target audience, such as your customers, prospects and the people who influence them, media and perhaps even employees. 


Ask these questions to better understand your audiences: 

  • Which audiences are you talking to? 
  • What do they care about? 
  • What do you know about them? 
  • What do you need to find out and where can you find it? 
  • What do you want them to do? 
  • Why are they not doing it now? 


Define your channels 

After specifying your target audiences, you’ll want to choose the best mix of platforms for delivering your message, including specific channels and formats. This information will help you to better plan your messaging, find the right outlets and distribute to them effectively. 

This is where knowing your audiences makes a big difference. Who you’re targeting will determine the most effective tactics to grab their attention and the channels that they engage with the most to reach them where they are. 


Ask these questions to define your channels: 

  • Which communications channels and formats are the right ones for your audiences? 
  • What data do you have to support this? 
  • Which content will be distributed where, and how will the content be adapted for each channel? 


Using a media monitoring service and PR analytics platform can be instrumental in understanding which platforms work best for your target audiences. Check out our PR analytics tools to see how we can help by automatically tracking all of your worldwide media coverage, including digital, newswire, print, broadcast and radio, and analysing which types of content drove the most impact for your brand. 


Stay tuned for the conclusion of our Data-Driven PR Campaign Planning blog series next week. 


Find out more about what PR analytics Onclusive offers then visit our website